General Information

What is the timeline for the Trade Show?

• Table setup must occur on Wednesday, March 19 between 2:00 p.m. and 6:00 p.m. unless otherwise arranged.
• Trade Show hours are Thursday, March 20 from 8:00 a.m. to 6:30 p.m., and Friday, March 21 from 8:00 a.m. to 4:00 p.m.
• Table breakdown must occur on Friday, March 21 between 4:00 p.m. and 6:00 p.m.

Where can I stay?

NESEA has reserved a block of rooms for a reduced rate at the Westin. You can book your room here. Carbon offsets are included in the rate. You can also find more details on the hotel website.

What about food?

• Coffee will be provided all day on Thursday and Friday, exclusively on the Trade Show floor.
• Lunch will be served on Thursday and Friday on the Trade Show floor. Your lunch tickets will be included with your conference badge (Trade Show only pass holders will not receive lunch tickets).
• The Trade Show Reception on Thursday night will include a cash bar and light refreshments. The hotel offers several onsite restaurants and bars.
   

Exhibit Information

Where do I go to set up my table?

• The conference will be held at the Westin Boston Seaport District, 425 Summer Street, Boston.
• The Trade Show will take place on the Galleria level of the hotel.
• See floor plan for the Trade Show here.

How does load in/load out work?

• All heavy load-ins should occur via the loading dock and freight elevator. The loading dock is located on the right side of Fargo Street (just off of D Street).
• Small carrying items should be brought in through the elevator from the parking garage, which runs up to the Galleria level.
• Please do not load in through the hotel lobby. NESEA will have volunteers available to assist with loading and unloading.

What is included with an exhibit table?

• 6′ x 30” skirted table and 2 chairs
• 220 Amp electrical connection
• Wifi
• The entire hall is carpeted

Please remember, this is a table-top show, not a booth show. Any displays that exceed the length of your table or interfere with neighboring displays will be subject to the discretion of NESEA staff.

What are the display specifications?

• Displays must fit within the width of the provided 6’ table and may be placed behind the table.
• No display may protrude into the aisle or be placed between tables.
• No display shall exceed 10 feet in height without permission from NESEA.
• No booths may interfere with direct visibility of an adjoining display.

What exhibitor services are available?

• Wifi is available throughout the venue.
• Hardline internet connections and LED screens are available through the Westin. To arrange for these services, please fill out this this form and e-mail it to dominique.orefice@westinbostonseaport.com.
• Supplemental audio/visual equipment can be rented from Encore (link coming soon).
• Shipping services are available through the FedEx office on-site at the Westin. Click here for more details.
  • Please schedule your shipment to arrive no more than 3 days prior to the event to avoid additional storage fees.
  • To arrange for delivery to the Trade Show floor, call the FedEx office at 857-338-2258 (otherwise packages must be picked up from the office during their business hours).
  • All packages must be addressed in the following manner:

    Hold For: (Company Name, Contact Person) (Contact Cell Phone)
    c/o FedEx Office Business Center
    Westin Boston Seaport District
    425 Summer St.
    Boston, MA  02210
    BuildingEnergy Boston/Table #_____
    Box ___ of ______

     

Conference Passes

How many staff can I bring and how do I get them registered?

Your sponsorship letter of agreement specifies how many complimentary passes you will receive. You will also be able to register additional members of your team at a discounted rate. Diane Robinson will provide information on how to get your staff registered. If you have questions, please email her at drobinson@nesea.org.

Can exhibitors attend the conference sessions?

Yes. Your complimentary passes include access to all conference sessions (see previous section). We encourage you to attend sessions!

How do I purchase Trade Show passes for clients and prospects?

Passes are available for the Trade Show only (no access to conference sessions). Please see the pricing page or contact Diane Robinson at drobinson@nesea.org for details.

Additional Information

Can I get a pre-show copy of registrants?

We typically do not distribute the pre-show registration list. However, if you have specific questions we are happy to answer them. Additionally, you will be able to view and search who is registered to attend by both individual and company on nesea.org.

Will I receive a post-show attendee list?

Yes, you will receive a copy of the attendee list after the conference, which you may use for a one-time e-mail outreach.

Can I speak at the conference?

A limited number of sponsored speaking slots are available. If you have questions, please contact Ben at bsachs-hamilton@nesea.org. To propose an accredited session for BuildingEnergy Boston 2026, please watch for a call for proposals in the fall of 2025.

How can I promote the show?

Your help in packing the house is greatly appreciated! You will find marketing language and images in the event Media Kit. You can also contact Ian Reed at ireed@nesea.org for additional assistance.

Still have questions?

Please contact Diane Robinson at drobinson@nesea.org (preferred) or 413-213-5615.